The workplace has come a long way over the years. It’s not just the tech we use or how we work remotely; it’s also how we talk to each other. The phrases we toss around in the office can carry more weight than we think, shaping how people feel, connect, and collaborate. Some sayings that used to be standard now feel outdated—or worse, disrespectful—because they don’t reflect the inclusive, thoughtful environments we’re trying to build.
Let’s take a look at 22 common workplace phrases that might raise eyebrows today and why they’re better left in the past.
“Man Up”
This phrase used to be thrown around to encourage someone to toughen up, but it carries baggage. It ties resilience to masculinity and shuts down emotions, which isn’t helpful. Today, we know emotional intelligence and vulnerability make teams stronger.
“That’s Women’s Work”
Assigning tasks based on gender? That’s a hard no in any workplace worth its salt. Everyone brings unique strengths, and tasks should reflect skills, not stereotypes.
“Think Outside the Box”
You’ve probably heard this a hundred times in brainstorming sessions, and at this point, it’s a bit stale. What does it even mean? Instead of using vague phrases, try asking for creative solutions in specific ways.
“Let’s Take This Offline”
While sometimes practical, this phrase can feel dismissive—like brushing off someone’s input. It’s better to say, “Let’s revisit this after the meeting so we have enough time to dive into it.”
“It Is What It Is”
This one has a way of shutting down conversations. It signals a hopeless situation, even when solutions might still exist. Instead, acknowledging challenges while leaving room for improvement is much more motivating.
“Boys Will Be Boys”
This phrase is used to excuse bad behavior but is outdated and dismissive. You create a fair, accountable workplace by holding everyone to the same standard of respect.
“Killing It”
It’s not the worst phrase, but it’s a bit intense. Not everyone thrives in a high-energy, high-pressure culture. A simple “great job” can feel more genuine.
“Work Hard, Play Hard”
This saying glorifies the hustle lifestyle, but people are tired of it. Employees value work-life balance more than ever and constantly grinding isn’t sustainable or appealing.
“You’re Too Sensitive”
This phrase can be a real conversation-stopper. It invalidates someone’s feelings and discourages them from speaking up. Instead, try something like, “I didn’t mean to upset you—can we talk about it?”
“Let’s Put Lipstick on a Pig”
This saying, used to describe dressing up as a bad idea, is unnecessarily harsh. A more constructive way to express concerns might be, “I think this needs some reworking before we present it.”
“That’s Above Your Pay Grade”
This can feel like a slap in the face to someone eager to contribute. Encouraging initiative and collaboration instead of shutting someone down is always better.
“Circle Back”
Corporate buzzwords like this can frustrate people because they feel vague and non-committal. If you’re going to follow up, say when: “I’ll get back to you on this tomorrow.”
“Don’t Rock the Boat”
While it’s often used to maintain harmony, this phrase stifles innovation and keeps people from voicing concerns. A better approach is to welcome new ideas while balancing change thoughtfully.
“There’s No ‘I’ in Team”
Yes, teamwork is crucial, but so are individual contributions. Recognizing people for their unique efforts alongside the team’s success is much more encouraging.
“Drinking the Kool-Aid”
This phrase has a dark origin tied to a tragic event, and using it casually isn’t ideal. If you mean someone is enthusiastic or committed, say that—it’s kinder and clearer.
“Let’s Table This Discussion”
This one often feels like code: “I don’t want to talk about this anymore.” If you need more time or context, be upfront: “Let’s pause this for now and revisit it next week when we have all the information.”
“The Customer Is Always Right”
This old saying can hurt more than help, especially when it lets customers treat employees poorly. Balancing customer satisfaction with employee well-being leads to better outcomes for everyone.
“Low-Hanging Fruit”
While this is meant to describe easy wins, it can feel dismissive of important foundational work. Acknowledging these tasks as valuable steps toward larger goals is more motivating.
“We Need to Find a Seat at the Table”
While the sentiment of inclusion is great, this phrase can reinforce hierarchical thinking. A better approach is to create spaces where everyone’s voice matters, not just those with a “seat.”
“It’s Not Personal, It’s Business”
This saying tries to justify tough decisions but often feels cold and dismissive. Acknowledging the personal impact of decisions while still being professional builds trust and respect.
“We’re Like a Family Here”
At first glance, this seems friendly, but it can be a red flag. Some companies use this to excuse overworking employees or blurring boundaries. A better approach is fostering a supportive culture without undermining professionalism.
“Pull Yourself Up by Your Bootstraps”
This phrase ignores people’s challenges and systemic barriers, implying that success is purely individual. Offering support and acknowledging those barriers aligns more with equity and inclusion.
Why Language Matters in the Workplace
How we speak at work isn’t just about being “politically correct”; it’s about building a culture where people feel respected, valued, and motivated. Outdated phrases can alienate people, shut down ideas, or perpetuate harmful stereotypes—even if that’s not the intent.
Modern workplaces thrive on collaboration, empathy, and respect, and our words should reflect those values.
Conclusion
Language evolves, just like everything else. Retiring phrases that don’t align with today’s values isn’t about being overly cautious—it’s about creating workplaces where everyone feels heard, respected, and empowered to do their best work.
Words are powerful, so let’s use them to build bridges, not barriers. When we communicate thoughtfully, we make our workplaces not just productive but also genuinely welcoming for everyone.
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